Date: March 14th, 2024

Time: 2:30 PM

Location: Room No. 212

Session by: Ms. Bindu Prince, Head, HR & Accounts

Objective:

1. Familiarize new faculty members with the college's HR policies and procedures.
2. Specifically address key aspects such as leave policy and the utilization of the Human Resource Management System (HRMS).
3. Ensure that faculty members have a clear understanding of their rights, responsibilities, and entitlements regarding leave management.
4. Empower faculty members to effectively navigate HR processes and utilize HRMS tools for administrative tasks.

Outcome:

1. Enhanced Understanding of HR Policies: New faculty members gained a comprehensive understanding of the college's HR policies, including leave entitlements, procedures, and documentation requirements.
2. Improved Awareness of Leave Management: Participants acquired knowledge about different types of leave available to them, how to apply for leave, and the process for leave approval, thereby facilitating smoother leave management.
3. Increased Proficiency in HRMS Utilization: Faculty members became proficient in utilizing the HRMS platform for leave management, payroll access, and personal information updates, leading to improved efficiency in administrative tasks.
4. Clarity on Rights and Responsibilities: The orientation program clarified the rights and responsibilities of faculty members regarding HR policies, ensuring transparency and fairness in HR practices.
5. Empowerment for Effective HR Engagement: Faculty members were empowered to actively engage with HR processes, seek assistance when needed, and utilize HRMS tools to streamline administrative tasks, thereby enhancing overall productivity and satisfaction.

Introduction:

The orientation session on HR policy for new faculty members who joined from January 2023 onwards was conducted on March 14th, 2024, at 2:30 PM in Room No. 212. The session aimed to familiarize new faculty members with the college's HR policies, specifically focusing on leave policy and the Human Resource Management System (HRMS).

Agenda:

• Overview of HR Policy
• Leave Policy
• Introduction to HRMS
• Q&A Session
• Session Highlights:

Overview of HR Policy:

Ms. Bindu Prince commenced the session by providing an overview of the college's HR policy, emphasizing its importance in maintaining a conducive work environment and ensuring fair treatment of all employees.

Leave Policy:

The discussion then delved into the college's leave policy, covering various types of leave available to faculty members, including annual leave, sick leave, and special leave. Ms. Bindu elaborated on the procedures for applying for leave, documentation requirements, and the process for leave approval.

Introduction to HRMS:

In the latter part of the session, Ms. Bindu provided an introduction to the Human Resource Management System (HRMS) implemented by the college. She demonstrated how faculty members can utilize the HRMS platform to manage their leave requests, access payroll information, and update personal details. The benefits of HRMS in streamlining administrative processes and enhancing employee efficiency were highlighted.

Q&A Session:

Following the presentations, an interactive Q&A session was conducted, allowing faculty members to seek clarification on specific HR policies or raise any queries related to leave management and HRMS. Ms. Bindu addressed the queries raised by participants, providing additional insights and guidance where necessary.

Conclusion:

The orientation session proved to be informative and beneficial for new faculty members, equipping them with essential knowledge about the college's HR policies, particularly regarding leave management and the utilization of HRMS. The session facilitated a better understanding of administrative procedures and enhanced engagement with HR processes.